Data Privacy Notice
GJIS Ltd is committed to protecting and respecting your privacy, and aims to be clear and open about how your data is used.
Please note that we reserve the right to access and disclose individually identifiable information to comply with applicable laws and lawful government requests, to operate our systems properly and to protect both our users and ourselves. All our information collection processes conform to latest Data Protection legislation and our commitment of confidentiality.
Who are we?
We are GJIS Ltd. GJIS Ltd is authorised and regulated by the UK Financial Conduct Authority Our register number is 30661. This can be checked by visiting the FCA website.
GJIS Ltd are the data controller and the data processor. This means that we decide how your personal data is processed, and for what purposes, and process your personal data. Our registered offices are located at Peel Place, 50-52 Carver St, Birmingham, B1 3AS.
GJIS Ltd is Registered in England No. 1310695
Your personal data – what is it?
Personal data is information relating to an identified or identifiable natural person. Examples include an individual’s name, age, address, date of birth, their gender and contact details.
Identification can be by the information alone or in conjunction with any other information in the data controllers’ possession or likely to come into such possession.
How do we process your personal data?
GJIS Ltd complies with its obligations under the GDPR by keeping personal data up to date, by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We may use your personal data for the following purposes:
• To generate and administer your insurance policy;
• To market relevant offers and promotions to you.
What is the legal basis for processing your personal data?
Under Article 6 (1b) of the GDPR, the legal basis that GJIS employs for processing your personal data is that processing of your personal data is necessary for the performance of a contract of insurance to which you, the ‘data subject’ is party, or in order to take steps at your request prior to entering into a contract of insurance.
Sharing your personal data
Your personal data will be treated as being strictly confidential, and will never be shared without your consent.
All the personal data that we hold about you will be processed by our staff in the United Kingdom, and no third parties will have access to your personal data without your consent, or unless there is a legal obligation for us to provide them with this information. Please be aware however that your personal data may be stored on a cloud-based system whose servers are located within the European Union.
How long do we keep your personal data for?
We will keep your personal data securely for a maximum of 10 years, after which time it will be destroyed securely if it is no longer needed for the lawful purposes for which it was obtained. In some limited cases, it may be necessary to retain your personal data for longer if we need to hold it for liability claim purposes. If you consent to receiving marketing from us, any information we use for this purpose will be held by us until such time as you notify us that you no longer wish to receive marketing information from us.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
• to request a copy of your personal data which GJIS holds about you;
• to request that GJIS corrects any of your personal data if it is found to be inaccurate or out of date;
• to request your personal data to be erased where it is no longer necessary for GJIS to retain such data;
• to withdraw your consent to the processing of your personal data at any time;
• to request that GJIS provides you with your personal data, and where possible, to transmit the data directly to another data controller (known as the right to data portability);
• where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• to object to the processing of your personal data with regards to Direct Marketing;
• to lodge a complaint with the Information Commissioner’s Office (ICO).
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of all or some of your personal information, please email or write to us at the addresses provided in the “Contact Details” section of this Data Privacy Notice. In some cases, we may make a small charge for this service.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
We would like to send you information about products and services of ours and other companies within our group which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date.
You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other entities within our group. If you no longer wish to be contacted for marketing purposes, please email or write to us at the addresses provided in the ‘Contact Details’ section of this Data Privacy Notice.
Automated Decision Making
We use automated decision making to segment and target product offers based on our customers’ demands and needs. For further details, you may contact our Data Protection Officers whose details are provided in the ‘Contact Details’ section of this Data Privacy Notice.
If we wish to use your personal data for a new purpose, not defined by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to the commencement of the new processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Cookies and how we use them
What is a cookie?
A cookie is a small file of letters and numbers downloaded on to your computer when you access certain websites. They are likened to door keys – cookies unlock a computer’s memory and allow a website to recognise users when they return to that particular site. They have limited functionality and cannot browse or scan your computer or dig for information. Users always have the option of accepting or denying cookies.
Which cookies we use
If you have any questions regarding cookies please contact email@example.com
Links to external websites are deemed to be editorially relevant to the content/page they are linking from to provide further relevant information
GJIS Ltd is not responsible for the content of external websites accessed via links from its own website and you are advised to comply with any copyright restrictions applicable to material downloaded from websites accessed via links from this site.
All rights reserved. No part of this site may be reproduced, stored in a retrieval system, or transmitted in any form or by any means including but not restricted to, electronic, mechanical, printed or recorded without the express prior permission of the copyright owner.
Concerns or Queries
If you have any other concerns or queries, then we would be delighted to be able to help you. Simply contact us by one of the below options, and we shall endeavour to resolve your query as swiftly and efficiently as possible
To exercise all relevant rights, or to raise queries or complaints, please in the first instance contact the Data Protection Officer, Jocelyn Warren.
By email: firstname.lastname@example.org
The Data Protection Officer
50 Carver St
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or by post at The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
© Copyright 2018 - GJIS Limited. All rights reserved.